Available August 2026 Early access pricing

Track every hour.
On your servers.

Kimai is the open-source time-tracking platform used by agencies, consultancies and teams worldwide, timesheets, project budgets, invoicing exports, approvals. We install it on your own cloud or on-prem, configured to how you bill. Pay once. Unlimited users, forever.

Get early access See what's included
Unlimited users, no seat fees Open source (AGPL) From $1,000 · one time
Why self-hosted Kimai

Your hours are
your business data.

Who worked on what, for which client, at what rate, that's the commercial core of a services business. It doesn't belong in a third-party SaaS priced per seat. We put Kimai where it should live: on infrastructure you control.

  • No per-user tax. Harvest and Toggl charge per seat, per month, forever. Kimai on your servers costs the same at 5 people or 500.
  • Rates stay private. Client rates, margins and utilisation live in your database, in your jurisdiction.
  • Proven product. Kimai has been in continuous development since 2006 and tracks time for tens of thousands of teams.
  • You own it outright. Fire us tomorrow and it keeps running. Any integrator can take over, it's open source.
Kimai · one deployment
on your servers
Timesheets
Budgets
Invoicing
Teams
Approvals
Exports
API + SSO
Mobile web
Replaces Harvest Toggl Clockify Spreadsheets
What we deploy

Time tracking your
finance team will trust.

A production Kimai instance on your infrastructure, hardened, backed up, wired into your identity provider, and configured around your clients, projects and billing rules.

Timers & timesheets, your rules

Live timers or manual entry, rounding rules, overtime, lockdown periods and approval workflows, configured to match how you already bill.

Project budgets & burn

Money or time budgets per project and activity, with visible burn-down so nobody discovers an overrun at invoicing time.

Invoices from tracked time

Invoice templates with your branding, generated straight from approved timesheets, export to PDF, or hand off to Odoo or your accounting system.

SSO & team structure

SAML / OIDC against Entra ID, Google or your IdP. Teams, roles and hourly rates imported from your HR source of truth.

Hardened & backed up

TLS, database backups with tested restores, monitoring and version upgrades. Your data lives in your Postgres/MySQL, in your region.

Migration from your current tool

We import clients, projects and historical time from Harvest, Toggl, Clockify or spreadsheets, history intact, reports comparable.

The engagement

Tracking time by
the end of the week.

The same fixed-scope deployment we run for Zammad and Odoo, spec first, fixed quote, then a week of work.

Discovery

Map clients, projects, rates, approval flows and the accounting hand-off. One workshop, one written spec, one fixed quote.

Day 1

Deploy & configure

Kimai on your cloud or on-prem. TLS, SSO, backups and monitoring wired up. Billing rules and invoice templates configured.

Day 2 – 3

Import & train

Historical time, clients and projects migrated. One training session for the team, one for whoever owns invoicing.

Day 4

Go-live & care

Team starts tracking. We stay on standby through the first invoicing cycle. 30 days of care included.

Day 5
Honest pricing

Pay once.
Track forever.

One-time setup from $1,000, priced by team size and integration scope. No subscriptions, no per-user fees, your hosting bill goes straight to your cloud account. Kimai ships August 2026; early-access customers get first deployment slots and a locked-in launch price.

Post-launch: $50 / hour consulting, or fixed $150 / month managed care (monitoring, patching, upgrades).
Reserve an early-access slot →
FAQ

Questions
teams ask.

If yours isn't here, a 20-minute call is usually faster than more reading.

Talk to a human →
For a 3-person team, do, SaaS is convenient at small scale. The math flips as you grow: 30 people on a typical per-seat plan costs $4,000–$7,000 every year, forever. Kimai on your servers is a one-time setup from $1,000 plus a small hosting bill you already pay. And your rate card never touches a vendor's database.
Kimai is an open-source (AGPL) time-tracking platform in continuous development since 2006, with an active maintainer community and a plugin ecosystem. We're not the authors, we're the integrator. We install it, harden it, configure it to your billing rules, and support it after launch.
Yes. Kimai exports invoices and timesheet data in standard formats (PDF, CSV, XLSX) and has a full REST API. If you run Odoo, which we also deploy, we wire tracked time directly into Odoo invoicing. Custom integrations are covered by consulting hours.
We're finalising our hardened deployment blueprint, backup drills, upgrade path, SSO recipes. Join early access now and we'll scope your deployment in advance, lock in launch pricing, and schedule you into the first deployment slots in August. Scoping calls and quotes are free either way.

Every billable hour, tracked on hardware you own.

Free 30-minute scoping call. You leave with a written deployment plan and a quote, even if you decide to stay on your current tracker.

Book a scoping call Get early access →